Programme Management Platform (PMP) - Ukraine Public Buildings Energy Efficiency

Project Overview

The Programme Management Platform (PMP) was developed as part of the Technical Assistance to the Implementation of the Ukraine Public Buildings Energy Efficiency (UPBEE) Framework Loan, financed by the European Investment Bank (EIB), the Neighbourhood Investment Platform (NIP), and the Eastern Europe Energy Efficiency and Environment Partnership (E5P).

The PMP serves as a comprehensive digital platform to manage and monitor the UPBEE Programme — a national initiative aimed at improving energy efficiency across Ukraine's public buildings sector, supporting municipalities to modernize and reduce energy consumption through transparent, data-driven processes.

Client: NTU International A/S & European Investment Bank (EIB)
Duration: 2023 - 6 months
Country: Ukraine
Sector: Energy Efficiency & Public Infrastructure
Technology: Web-based Management Platform, RESTful API, Blockchain, Open-source Architecture

Purpose and Objectives

The PMP digitalizes and streamlines the full management cycle of the UPBEE Programme. Its main objectives include:

• Enabling municipalities and public entities to apply online for energy efficiency sub-projects
• Providing tools for self-assessment, including energy audit aggregation, project simulation, and creditworthiness evaluation
• Supporting the Programme Management and Support Unit (PMSU) in evaluating, monitoring, and reporting on sub-projects
• Increasing transparency, traceability, and efficiency through an integrated data-driven management system
• Ensuring long-term sustainability and scalability beyond the Technical Assistance phase

Solution

SquareX designed and implemented a modular, secure, and scalable web-based platform that connects all programme stakeholders — from municipalities and energy auditors to the Ministry of Communities and Territories Development (MCTD) and the EIB.

The platform architecture follows a microservices and RESTful API design, enabling interoperability with third-party systems such as Ukraine's eGovernment and eServices infrastructure. Key modules include:

• User Management: Multi-level role-based access for ministries, auditors, project managers, and beneficiaries
• Application & Workflow Management: Online submission, validation, and approval of energy efficiency projects
• Document Management: Integrated electronic system with blockchain-backed tamper-proof storage
• Monitoring & Reporting: Automated dashboards for progress tracking, data visualization, and decision-making
• Multilingual Support: Fully accessible in English and Ukrainian, with future scalability for other alphabets and languages

Open-source technologies were prioritized for cost-efficiency, transparency, and long-term adaptability.

Technology Stack

• Frontend: ReactJS / AngularJS
• Backend: Node.js / Python
• Database: PostgreSQL / MongoDB
• Blockchain: Ethereum / Hyperledger (for document verification)
• DevOps: Docker, Kubernetes, GitLab CI/CD
• Hosting: On-premise or Cloud (AWS / Azure)

Development Methodology

The project followed an Agile and Kanban hybrid model, emphasizing iterative development, stakeholder engagement, and continuous feedback. The phases included:

• Requirements Analysis & System Design
• Prototype Development and User Testing
• Core Platform Implementation
• Integration, Testing, and Training
• Deployment and Maintenance

The solution was developed using open standards such as the Open Contracting Data Standard (OCDS) to ensure transparency and data interoperability.

Impact

The Programme Management Platform represents a major step in Ukraine's digital transformation of the public sector. It enables:

• Efficient management of hundreds of municipal energy projects
• Time and cost savings through digital workflows and automated reporting
• Enhanced accountability with blockchain-secured document handling
• Increased access for small and medium municipalities with limited administrative capacity
• A replicable model for future public infrastructure digitalization projects

The platform has become an essential tool for Ukraine's commitment to energy efficiency and sustainable development, supporting the country's alignment with EU standards and climate goals.